INTRODUCTION
This Privacy Policy sets out how Inspiring Engineers (“IE”,“we”, “our”, “us”) collects, uses, stores, and protects your personal data in connection with our activities inspiring young people to pursue careers in engineering. We are committed to safeguarding the privacy of our staff, volunteers, beneficiaries, and partners, and ensuring compliance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
WHO WE ARE
Inspiring Engineers is a registered charity working with schools and education providers to inspire and support young people in exploring engineering as a career path. Our team comprises paid staff and volunteers, all of whom are bound by our safeguarding and UK GDPR policies.
WHAT INFORMATION WE COLLECT
● Personal details of staff, volunteers, and trustees (e.g., names, contact details, references, DBS checks, employment history) or potential staff, volunteers and trustees.
● Information on young people and participants (e.g., names, ages, school, consent forms, demographic data, relevant medical or accessibility needs where necessary)
● Contact details for teachers and partner organisations (e.g contact number, email address and postal address)
● Records of attendance, feedback, and participation in our programmes
● Photographs or media, only with explicit consent
● Photographs or media that does not identify individuals
● Website usage data (e.g., IP addresses, cookies, analytics)
HOW WE USE YOUR INFORMATION
We use personal data solely for the following purposes:
● Delivering our charitable activities and programmes
● Ensuring the safety and wellbeing of young people (safeguarding)
● Managing staff and volunteer recruitment, training, and administration
● Communicating with schools, education providers, and partners
● Monitoring and improving our services
Policy created and approved on: 21/8/2026
● Complying with legal and regulatory requirements
● Publicising our work (with consent for photographs/testimonials)
● To improve our website, monitor usage and promote our services.
LAWFUL BASIS FOR PROCESSING
We process personal data where it is necessary for our legitimate interests as a charity, to fulfil a contract, to comply with legal obligations, or with your explicit consent. Where we process sensitive data (such as health information), we do so to fulfil safeguarding requirements or with your explicit consent.
DATA SHARING AND THIRD PARTIES
When you interact with the IE website, we may use or authorise third-party partners and service providers to use cookies, web beacons, and similar technologies to improve your experience with us.
We may share, transfer or store your personal information outside of the UK where we are satisfied that adequate levels of protection are in place to protect the integrity and security of your personal information or adequate security measures are adopted and in compliance with applicable privacy and data protection laws.
We will not sell or rent your information to third parties. We may share data with:
● Schools and education providers, where necessary for programme participation
● Our Partner body ‘Engineering Tomorrow’
● Regulatory bodies or statutory authorities, where required by law (e.g. for safeguarding purposes)
● Service providers who support our charity’s operations (e.g., IT providers, payroll), who are contractually obliged to keep your data secure
● If you choose to make a donation to us and are eligible for Gift Aid, we may share your personal data with HM Revenue and Customs (HMRC) as required by law to process your Gift Aid claim.
● Fulfillment partners and delivery companies such as Royal Mail or UPS so that we can send lab kits and materials
INFORMATION ABOUT COOKIES AND TRACKING TECHNOLOGIES
You can learn more about how we use cookies and other data collection technologies (for purposes of this Privacy Policy, referred to collectively as “cookies”) in our Cookie Policy. You can adjust your preferences for how you
Policy created and approved on: 21/8/2026
interact with cookies on our website by: using our Consent Preferences; configuring your browser settings to refuse cookies or notify you before placing them.
DATA SECURITY AND STORAGE
We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse. All staff and volunteers receive training on data protection and safeguarding. Data is stored securely, with access limited only to those who require it for their role.
DATA RETENTION
We retain personal data only as long as is necessary for the purposes outlined above or as required by law. When data is no longer needed, it is securely deleted or anonymised.
YOUR RIGHTS
You have the right to:
● Request a copy of the personal data we hold about you
● Request correction or erasure of your data
● Object to or restrict our processing of your data
● Withdraw consent where it has been given
● Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data rights have been breached
CHILDREN’S DATA AND SAFEGUARDING
We collect and process children’s data only with appropriate consent from parents, guardians, or the educational institution. All data processing involving children is subject to our Safeguarding Policy and UK GDPR Policy, ensuring the highest standards of protection.
CONTACT US
If you have any questions about this Privacy Policy, your data, or wish to exercise your rights, please email us at contact@inspiringengineers.org
CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time. The latest version will always be available on our website. Please check periodically for updates.
Policy created and approved on: 21/8/2026
